Sola for Data Security

Prompts and use cases for DLP and File Exposure

Files and data are shared across cloud storage, collaboration tools, and email, often without visibility into who has access.

Sola helps you detect externally shared files, exposed cloud storage, and risky sharing patterns across Google Drive, S3, Slack, and other connected systems.

This page explains the key concepts behind data loss prevention and file exposure, what it is, why it matters, and how Sola helps you monitor it.

Get started with these below ready-made Ask and Build prompts, or the Prompt Library, both available directly in the Sola chat interface.

Ask: Check for exposed files

Copy this prompt into Sola AI to get started:

I want to discover which files and documents are exposed externally or shared too broadly. Guide me to identify which data source I should connect first - such as Google Workspace or AWS S3 - or if I already have one connected, ask me which to use. Then help me find issues like overshared documents, externally shared files, public links, or S3 bucket exposure that could lead to data leaks. Guide me to the best next step to quickly experience Sola's value. Do this as an interactive conversation, guide me one step at a time, avoid long explanations upfront, and pause for my response.

Build: Data exposure monitoring

Copy this prompt into Sola AI to get started:

I want to build an app that continuously monitors file exposure and sharing risks. Guide me to identify which data sources I should connect first - such as Google Workspace or AWS S3 - or if I already have one connected, ask me which to use. Then help me build queries to detect issues like overshared documents, externally shared files, public links, and unusual sharing patterns, create canvases visualizing exposure trends over time, and set up alerts for external data sharing. Guide me to the best next step to quickly experience Sola's value. Do this as an interactive conversation, guide me one step at a time, avoid long explanations upfront, and pause for my response.

What is DLP and File Exposure?

Data loss prevention (DLP) is the practice of detecting and preventing sensitive data from being shared, accessed, or exposed beyond its intended audience. File exposure refers to documents, cloud storage buckets, or data accessible to external users, the public, or individuals who should no longer have access.

In simple terms, DLP and file exposure monitoring helps answer the question: "Who can see my data, and should they be able to?"

Risks addressed include:

• Google Drive files shared publicly or with external users or domains.

• Cloud storage buckets with public or cross-account access.

• Files shared with former employees or expired contractors.

• Unusual spikes in external sharing activity.

• Sensitive content shared through Slack channels accessible to guests.

Why is DLP and File Exposure important

Unmonitored file exposure is one of the most common and underreported sources of data leakage.

Public links, misconfigured storage, and files shared with the wrong people create persistent risk that goes undetected without active monitoring. A single improperly shared document can expose sensitive data, and files containing API keys or access tokens can give attackers direct access to internal systems.

Most organizations lack a unified view of where their data is going across Drive, Slack, email, and cloud storage.

DLP and File Exposure with Sola

Sola unifies file exposure signals across Drive, Slack, email, and cloud storage into a single view.

With Sola, you can:

• Identify files shared externally across Google Drive and other collaboration tools.

• Audit cloud storage exposure across S3 and other services, including bucket policies and ACLs.

• Surface unusual or anomalous sharing behavior and flag statistical outliers.

• Detect sensitive content shared with external users, contractors, or the public.

• Identify gaps in existing DLP policies, including platforms and data types not covered.

Prompt library examples

Browse and run these prompts directly from the Prompt library in the Sola chat interface.

External File Sharing Overview

PROMPT

List all Google Drive files shared externally. Group by exposure type: shared with specific external users, shared with external domains, and ‘anyone with the link.’ Include the file owner, last accessed date, and the sensitivity classification if available.

High-Risk Document Exposure

PROMPT

Identify Drive files with the broadest exposure - ‘anyone with the link’ or shared with 5+ external collaborators. Highlight files owned by Finance, Legal, HR, or Engineering, where data sensitivity is highest.

Cloud Storage Exposure Audit

PROMPT

List S3 buckets and objects with public or cross-account access. Include bucket policies, ACLs, and which identities have read or write permissions. Flag any bucket that has had external access in the last 30 days.

Anomalous External Sharing Trends

PROMPT

Which users or teams have had the largest increase in external file sharing over the last 30 days? Flag anyone whose sharing activity is a statistical outlier compared to their historical baseline or peer group.

DLP Coverage Gap Analysis

PROMPT

Where are the blind spots in my current data loss prevention posture? Identify data types, platforms, or sharing patterns that fall outside existing DLP policies and suggest which gaps present the greatest immediate risk.